The Ultimate Guide to Using Read AI and ChatGPT
Why Most Meetings Waste Time (And What You Can Do About It)
Instead, they drain attention, blur decisions, and pile up tasks that no one follows through on. You leave the room (or the Zoom) and wonder: Did we agree on something? Who’s following up? Was that even necessary?
Now imagine a system where every meeting was automatically recorded, summarized, and turned into insight. One that doesn’t just remember what you said, but helps you figure out what to do next.
That’s the power of combining Read AI and ChatGPT.
Used together, these two tools can:
- Extract real value from meetings
- Turn conversations into action
- Help you lead better, communicate clearer, and waste less time
This guide shows you exactly how to use Read AI and ChatGPT together for your business, your team, or your own workflow.
Why Read AI and ChatGPT Are Better Together
Most people use AI to write content. But the smartest leaders use it to make better decisions.
Read AI records, transcribes, and analyzes your meetings.ChatGPT takes that transcript and helps you understand it, improve it, and apply it.
Each tool on its own is helpful. But used in tandem, they become a strategic layer in your daily operations.
With this system in place, you can:
- Stop relying on memory
- Create clarity and alignment across teams
- Turn feedback loops into forward motion
- Reduce decision fatigue
- Track insights across time and projects
In short, this isn’t about saving time. It’s about working better.
Why Paying for These Tools Is Non-Negotiable
Read AI and ChatGPT both offer free tiers. But if you’re serious about improving how you work and lead, the free version won’t cut it.
You’re not paying for access. You’re paying for:
- Higher-quality outputs
- Full-length transcripts and uploads
- File storage and organization
- Faster processing
- Advanced insights
If you’re leading teams, running client work, or building anything with complexity, not paying means you’re leaving clarity, speed, and strategic thinking on the table.
Just passionate about making things grow
For us at PVG, paying for these tools is a standard cost of doing good work. It pays off in fewer mistakes, better client alignment, and sharper business decisions. Period.
How to Use Read AI and ChatGPT Together
Here’s the full workflow that anyone from founders to project managers can implement:
1. Record Your Meetings with Read AI
Every call worth remembering should be captured. Use Read AI to join your Zoom, Meet, or Teams meetings. It works quietly in the background and provides:
- Automatic transcriptions
- Engagement metrics
- Summaries and action items
- Talk time reports
Set it to auto-join or invite it manually. Make it part of your meeting culture.
2. Download and Store Your Transcript
After each call, download the full transcript from Read AI. Store it in a dedicated folder categorized by project, team, or client. This creates your knowledge base. You can also use Read’s built-in summary feature, but combining that with ChatGPT brings the next level of insight.
3. Upload the Transcript to ChatGPT
Use GPT-4 (ChatGPT Pro) and upload your .txt or .doc transcript file directly. If you can’t upload, copy and paste sections. Before you ask for help, set the context. Tell ChatGPT what the meeting was about and what you need.
3 Prompts to Use Once the Transcript Is Uploaded
Prompt 1: Clarify Decisions and Follow-Ups
"You are my strategy assistant. Here is the transcript of a client meeting. Please summarize the main decisions made, identify anything left unclear or unresolved, and write a short recap I can send to the client via email."
This keeps you aligned and helps you close loops faster.
Prompt 2: Improve Communication and Leadership
"Act as a leadership coach. Based on this transcript, identify parts of the meeting where communication broke down or could have been handled more clearly. Give me specific ways to lead meetings like this more effectively."
This helps you grow as a communicator and team builder.
Prompt 3: Extract Operational Insight
"Analyze this transcript and give me 2 or 3 operational or strategic takeaways that can improve our workflows, decision-making, or team coordination."
This is where transformation happens. You turn talk into traction.
How to Build This Into Your Weekly Rhythm
Information is only power if it becomes action. Here’s how to make this a habit:
- Record key meetings with Read AI (strategy, clients, team)
- Download and organize transcripts in a shared folder
- Every Friday, pick 2–3 key transcripts to upload to ChatGPT
- Use the prompts above to extract insights
- Share summaries or lessons with your team
Over time, this improves not just how you run meetings, but how you run the business.
Bonus: Teach Your Team to Do the Same
This works even better when it’s not just you doing it. Train your team to:
- Use Read AI on their own calls
- Upload transcripts to ChatGPT
- Create better SOPs from recurring processes
- Share what they’re learning every week
It’s not about more tools. It’s about more clarity and alignment.
What We’ve Noticed Since Using This System
At Pura Vida Growth, we’ve seen:
- Faster decision-making after meetings
- Less time wasted on clarification
- Better onboarding for new team members
- Sharper client recaps
- Stronger team accountability
We don’t use AI to look smart. We use it to stay sharp.
This Is the New Baseline
Read AI + ChatGPT is a new layer of thinking and working.
If you’re a business owner, strategist, team lead, or builder of any kind, this combination should live in your workflow. Because today, clarity is a competitive advantage. And if you can’t remember what was said, what was decided, or what comes next, you’re already behind.
Don’t rely on memory. Don’t waste another meeting.
Pay for the tools.
Make them work for you.
That’s how growth happens, quietly, but powerfully.
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