Why Most Meetings Waste Time (And What You Can Do About It)
Instead, they drain attention, blur decisions, and pile up tasks that no one follows through on. You leave the room (or the Zoom) and wonder: Did we agree on something? Who’s following up? Was that even necessary?
Now imagine a system where every meeting was automatically recorded, summarized, and turned into insight. One that doesn’t just remember what you said, but helps you figure out what to do next.
That’s the power of combining Read AI and ChatGPT.
Used together, these two tools can:
This guide shows you exactly how to use Read AI and ChatGPT together for your business, your team, or your own workflow.
Most people use AI to write content. But the smartest leaders use it to make better decisions.
Read AI records, transcribes, and analyzes your meetings.ChatGPT takes that transcript and helps you understand it, improve it, and apply it.
Each tool on its own is helpful. But used in tandem, they become a strategic layer in your daily operations.
With this system in place, you can:
In short, this isn’t about saving time. It’s about working better.
Read AI and ChatGPT both offer free tiers. But if you’re serious about improving how you work and lead, the free version won’t cut it.
You’re not paying for access. You’re paying for:
If you’re leading teams, running client work, or building anything with complexity, not paying means you’re leaving clarity, speed, and strategic thinking on the table.
Just passionate about making things grow
For us at PVG, paying for these tools is a standard cost of doing good work. It pays off in fewer mistakes, better client alignment, and sharper business decisions. Period.
Here’s the full workflow that anyone from founders to project managers can implement:
Every call worth remembering should be captured. Use Read AI to join your Zoom, Meet, or Teams meetings. It works quietly in the background and provides:
Set it to auto-join or invite it manually. Make it part of your meeting culture.
After each call, download the full transcript from Read AI. Store it in a dedicated folder categorized by project, team, or client. This creates your knowledge base. You can also use Read’s built-in summary feature, but combining that with ChatGPT brings the next level of insight.
Use GPT-4 (ChatGPT Pro) and upload your .txt or .doc transcript file directly. If you can’t upload, copy and paste sections. Before you ask for help, set the context. Tell ChatGPT what the meeting was about and what you need.
"You are my strategy assistant. Here is the transcript of a client meeting. Please summarize the main decisions made, identify anything left unclear or unresolved, and write a short recap I can send to the client via email."
This keeps you aligned and helps you close loops faster.
"Act as a leadership coach. Based on this transcript, identify parts of the meeting where communication broke down or could have been handled more clearly. Give me specific ways to lead meetings like this more effectively."
This helps you grow as a communicator and team builder.
"Analyze this transcript and give me 2 or 3 operational or strategic takeaways that can improve our workflows, decision-making, or team coordination."
This is where transformation happens. You turn talk into traction.
Information is only power if it becomes action. Here’s how to make this a habit:
Over time, this improves not just how you run meetings, but how you run the business.
This works even better when it’s not just you doing it. Train your team to:
It’s not about more tools. It’s about more clarity and alignment.
At Pura Vida Growth, we’ve seen:
We don’t use AI to look smart. We use it to stay sharp.
Read AI + ChatGPT is a new layer of thinking and working.
If you’re a business owner, strategist, team lead, or builder of any kind, this combination should live in your workflow. Because today, clarity is a competitive advantage. And if you can’t remember what was said, what was decided, or what comes next, you’re already behind.
Don’t rely on memory. Don’t waste another meeting.
Pay for the tools.
Make them work for you.
That’s how growth happens, quietly, but powerfully.